For the Board of Directors — As The Crows Fly

A digital foundation
built for your mission.

What we're proposing, why it matters, and exactly how we plan to build it — presented on one page so every board member can review, ask questions, and move forward together.

Prepared bySam R. Jackson · Àṣẹ Haus
ForAs The Crows Fly — Board of Directors
EngagementGratis · Community
StatusAwaiting Board Review & Approval

To the full board of As The Crows Fly —

I've had the pleasure of connecting with Shaheed and learning about your organization. I am so incredibly impressed by the mission and eager to witness all of the ways your nonprofit will continue to grow and expand your reach.

This document exists because work like this typically requires feedback from more than one director. So I've put as much of the details here, clearly, so each of you can read it on your own time, ask questions, and arrive at a decision together.

This is a gratis project. There's no invoice coming. Àṣẹ Haus takes on community work when we believe in the mission — and we believe in this one. What I'm asking from the board is your attention, your trust, and your collective sign-off so we can build something that serves the organization for years to come.

Here's what I'm proposing.

Brand Identity — Built From Scratch

One hand-drawn image.
A full identity system.

Everything below — brand identity, logo system, color palette, custom typography, custom icons, branded documents, program portal, and merchandise is built around the original logo.

Original logo

As The Crows Fly original hand-drawn logo

A single hand-drawn image. No typography system, no brand color, no scalable assets. Nothing that could be reproduced consistently across a website and documents.

Primary mark — after

ATCF circular monogram — after

A full logo system — custom letterforms built on a commercially licensed font that was hand-tweaked specifically for this brand. Six marks. Eight colors. A complete identity.

The full logo system

ATCF full primary logo

Primary mark · Website hero · Official use

Full Primary Logo

The complete brand mark — illustration, monogram, and wordmark combined. This is the official face of As The Crows Fly. Use it on the website homepage, grant applications, official letterhead, and anywhere the brand has room to show up at full weight. When in doubt, this is the mark to reach for.

ATCF horseshoe with flying crow icon mark

Favicon · App icon · Embroidery · Small format

Icon Mark — Horseshoe + Flying Crow

A standalone compact symbol — the horseshoe with a crow in flight — used wherever the full logo would be too detailed to read: browser tabs, app icons, small embroidery patches, and merchandise tags. The invert filter here is intentional display logic for this dark background; the original SVG file is dark-on-transparent and is correct on light surfaces as-is.

ATCF ATC monogram with crow perched on top

Hero mark · Large format · Apparel · Print

Monogram + Crow

The ATC monogram with a crow perched on top — the statement version of the mark. The crow gives it vertical presence and visual authority at large sizes. Used on merchandise, banners, event posters, and apparel. This is not a detail mark — it's a billboard mark. The invert is display-only here; use the original dark SVG on light backgrounds.

ATCF circular monogram — dark version ATCF circular monogram — light version

Social avatar · Profile photo · Sticker · Badge

Circular Monogram — Two Colorways

Two versions of the same mark — dark and light — so it works across every background without compromise. The dark version is the default social media profile photo across Instagram, Facebook, and X. The light version is used on dark printed materials and merchandise. Both carry the full circular typographic treatment around the ATC center mark. Never stretch, recolor, or crop these marks.

ATCF wordmark

Horizontal lockup · Website nav · Headers

Wordmark

The full organization name set in the brand's custom typography — a commercially licensed display typeface that was hand-tweaked specifically for this identity. The letterforms are not off-the-shelf: the spacing, weights, and character details were adjusted to give "As The Crows Fly" a western authority without veering into costume. Used in navigation bars and document headers where horizontal space is available and the icon marks aren't needed.

ATCF rectangular badge

Email newsletter · Letterhead · Documents

Rectangular Badge

A structured horizontal lockup — name, icon, and the brand's positioning line — in a contained rectangular format. This is the correct mark for email newsletter headers, the top of official documents, grant cover pages, and any formal correspondence. It reads clearly at small sizes and carries the full brand identity in the smallest footprint. No tagline text has been added to this mark — the positioning comes from the wordmark and icon together.

Custom brand icons & assets

Six icons built custom for As The Crows Fly — not pulled from an icon library, not generic clip art. Each one was drawn to reinforce the western equestrian identity and is used consistently across the website, program materials, social graphics, and merchandise.

Custom horseshoe icon Custom link chain icon Custom cowboy hat icon Custom boot with star icon Custom boot icon

All logos and icons were built in Adobe Illustrator. Every file is delivered in three formats — .ai (native Illustrator), .svg, and .png at full resolution. That means your marks are infinitely scalable: a business card, a billboard, embroidery, a full-size event banner — no pixelation, no blurriness, no quality loss at any size. You will never have to compromise on how your brand looks in print.

Brand color palette

Eight colors drawn from the western landscape and tradition. Crow Black anchors everything. Ranch Brown, Saddle Rust, and Mesa Sage carry the earth tones. Turquoise Sky nods to Native western culture. Desert Sand and Bone White give the palette room to breathe. Dusk Plum is the accent that keeps it from being predictable.

Crow Black #171513
Ranch Brown #5B312F
Saddle Rust #A5614B
Mesa Sage #60746E
Turquoise Sky #4C8C88
Desert Sand #DCCCA9
Bone White #F4EFE5
Dusk Plum #452D5D

Homepage — in development

Website Homepage hero section — actively in development and being built to spec for As The Crows Fly.

Document system — before & after

Every document an organization sends out is a brand impression. A generic downloaded waiver template with no identity tells families — consciously or not — that the organization is informal. A branded document system tells them you are serious, organized, and here to stay.

Before — generic liability waiver

Original generic liability waiver before branding

A standard downloaded template. No organization name in the header. No brand colors. Nothing visually connecting this document to As The Crows Fly. It could have come from anywhere.

After — branded document system

ATCF branded waiver — after

The same waiver, rebuilt in the brand system — letterhead, logo, colors, and typography applied consistently. Letterhead, business cards, envelopes, and email signatures were built alongside it to make the full document system cohesive.

Custom program registration portal

A fully custom-built multi-step registration system — program selection, participant details, guardian & emergency contacts, and an online liability waiver — all in one branded flow. Built to feel polished and trustworthy on both desktop and mobile. This is not a generic form embed. It was designed and built from scratch for As The Crows Fly so that the first experience a family has with the organization is one that builds confidence, not confusion.

As The Crows Fly program registration portal — desktop view

Desktop view

Mobile view

Brand applications & fundraising merch

Merchandise serves two purposes for As The Crows Fly: it raises funds and it builds visibility. Every piece below carries the brand into the world — at events, in communities, in everyday life. The brand system was built to translate cleanly to physical objects from day one.

ATCF circular sticker

Circular sticker

ATCF silicone wristband

Silicone wristband

ATCF branded tumbler

Stanley tumbler

ATCF branded cap

Branded cap

Multilingual accessibility

English. Español. Diné Bizaad.

The website is being built with full three-language support — English, Spanish, and Navajo — because As The Crows Fly serves youth and families across communities where those are the languages people actually live in. Inclusion isn't a feature. It's the foundation.

English Español Diné Bizaad

English, Spanish, and Navajo are the three most widely spoken languages in the communities As The Crows Fly operates within and aspires to reach. Adding multilingual support wasn't an afterthought — it was a deliberate decision made early in the project to ensure that no family is excluded from accessing program information, registering their child, or understanding what this organization stands for.

This is the kind of detail that moves the needle — not just in accessibility, but in trust, reach, and the signal it sends about whose community you're actually here to serve.

The Digital Plan

What we're building,
and why each piece matters.

The goal is to give As The Crows Fly a professional digital presence that serves the mission — attracting youth participants, supporting funding and grant applications, and building community. Here's the full scope of what's being proposed, broken into phases.

Phase 1 — Foundation

Google Workspace Setup

Before anything else, As The Crows Fly needs professional email and operational infrastructure. Right now, any communication going out under a personal Gmail address or similar is quietly undercutting the credibility this brand has worked to build. This gets fixed first.

Google Workspace

Google Workspace for Nonprofits

Free through Google for Nonprofits — professional email at your domain, shared Drive for board documents, Calendar for scheduling, Meet for board meetings. Your whole organization under one roof, on your brand.

Free for nonprofits · Google for Nonprofits program
01

Verify nonprofit status with Google

Apply through Google for Nonprofits and verify 501(c)(3) status — takes a few days. Approval unlocks Workspace and the Ads Grant below.

02

Domain email for the full team

Every board member, program lead, and coordinator gets a professional address at your domain. Every email to a sponsor, grant officer, or family lands differently from a branded address than a personal Gmail.

03

Shared Drive for org documents

Board notes, grant applications, program proposals, budgets — one place, organized, accessible to the right people. No more hunting for attachments in a text thread.

Phase 2 — Visibility

The Google Ads Grant —
$10,000/month in free advertising.

Once Google for Nonprofits status is established, As The Crows Fly qualifies for $10,000/month in free Google Search advertising — every month, indefinitely. That's $120,000 a year in search visibility at no cost. Most nonprofits never apply for it.

01

What it covers

Text ads shown when people search "youth equestrian programs," "horsemanship for kids," "Black cowboys youth program" — terms that map directly to what As The Crows Fly offers. Every click goes to your site.

02

Who it reaches

Parents seeking youth programs. Grant officers researching nonprofits. Potential volunteers and donors. Anyone searching what you do — reached for free.

03

Built into the site from day one

The website structure, program pages, and contact flows will be built specifically to qualify for and convert grant traffic into real participants and donors.

One requirement to keep the grant: the site must stay active, regularly updated, and have clear mission-driven pages with working contact paths. Everything we build satisfies this from day one.

Phase 3 — Brand Consistency

Canva for Nonprofits —
free licenses for your whole team.

Canva's premium plan — normally $120–$170/person/year — is free for verified nonprofits. We'll build the brand kit inside Canva so that anything your team creates is automatically on-brand. No design experience required.

Canva

Canva for Nonprofits (Canva Teams — Free)

All logo marks, colors, and typography loaded into a shared brand kit — available to every team member automatically. Anyone creating a flyer, social graphic, or donor deck starts from the brand, not from scratch.

Free for nonprofits · Canva for Nonprofits program
01

Brand kit setup

Every logo mark, color, and font loaded once — available to every team member from then on. No off-brand graphics from anyone on the team.

02

Social media templates

On-brand templates for Instagram, Facebook, and X — event announcements, program spotlights, fundraising graphics. Built once, reusable forever.

03

Print & document templates

Event flyers, program brochures, grant covers, letterhead — ready for any team member to update and use. No waiting on a designer.

04

Full team access

Board members, coordinators, volunteers — everyone creating content for As The Crows Fly in one brand-locked workspace.

Phase 4 — Website

A WordPress site built
around your programs.

A site that reflects the brand, qualifies for the Ads Grant, and gives families, donors, and funders a clear place to understand who you are and how to get involved.

01

WordPress + brand-matched theme

Clean install configured to the ATCF brand — Crow Black, gold, and Bone White applied consistently from page one.

02

Core pages

Home, About, Programs, Events, Get Involved, Donate, Contact. Each structured for human readers and search engines — parents find registration in under 60 seconds.

03

Custom program registration portal

A custom-built plugin handling the full participant journey — program selection, details, guardian and emergency contacts, online liability waiver, and payment collection. See the portal screenshots in the brand section above and the full breakdown below.

04

Donation page

Clean, trust-building donation page integrated with a nonprofit-friendly payment processor. Asking for support should feel dignified.

05

SEO + Google Analytics

RankMath, Search Console, and Analytics from day one — visible in search and trackable from the start.

06

Google Ad Grant integration

Site structure and program pages built to satisfy Google's quality guidelines and convert grant traffic into real participants and donors.

07

Performance + security

Caching, image optimization, SSL, and a security layer. A nonprofit representing youth programs cannot afford a slow or exposed site.

08

Handoff and team training

Written guide plus an optional live walkthrough — how to update pages, add events, manage the site without depending on outside help.

Phase 4 · Custom Plugin

Youth registration —
built from scratch.

Program registration for youth isn't a generic form. It's a full intake process — and it's the first real interaction a family has with As The Crows Fly. We built a custom WordPress plugin to handle it properly.

01

Program selection & participant details

Multi-step flow — which program, participant name, age, and relevant background. Guided and clear so no family gets confused or drops off mid-registration.

02

Guardian & emergency contacts

Full guardian information and emergency contact collection — required fields, properly validated, saved securely to the participant record.

03

Online liability waiver

The branded waiver is presented inline and must be signed digitally before registration completes. No paper forms. No unsigned waivers. No chasing down signatures after the fact.

04

Payment collection

Program fees collected directly through the registration flow — no sending families to a separate link, no manual invoicing. Clean, integrated, and handled before their first day.

The desktop and mobile screenshots of this portal are shown in the brand section above. This is not a template or a plugin configuration — it was designed and built specifically for As The Crows Fly.

Phase 4 · Email, CRM & SEO

Branded emails, CRM,
and search visibility.

Three tools going into the site at launch — each one doing a distinct job that compounds over time.

FluentCRM Pro

FluentCRM Pro

A full CRM and email marketing platform built inside WordPress — contacts, automations, broadcasts, and sequences, all from your own dashboard. No monthly SaaS fee. Your subscriber list and your data stay on your server. Every person who registers, volunteers, or donates goes into your contact list automatically.

WordPress-native · One-time license · Your data, your server
RankMath Pro

RankMath Pro

SEO from inside WordPress — meta, schema markup, sitemap, local business structure, and keyword tracking. Helps Google understand what As The Crows Fly does and who it serves, so the right people find the site organically. Works alongside the Google Ad Grant to cover both paid and organic search.

On-page SEO · Schema · Sitemap · Keyword tracking

Branded email templates

Every automated email As The Crows Fly sends — registration confirmations, event announcements, volunteer responses, newsletters — will carry the brand. Custom HTML email templates built in FluentCRM so your outbox looks as intentional as your website.

As The Crows Fly — branded announcement email template in FluentCRM

Announcement notification email template — FluentCRM

01

Registration confirmation

Sent automatically when a family completes registration — confirms their spot, next steps, and what to expect before their first day.

02

Event announcements

Branded broadcast emails for clinics, trail rides, and community events — sent to your full contact list or a specific segment.

03

Volunteer & donor follow-up

Automated sequences that respond to inquiries, confirm volunteer slots, and acknowledge donations — without anyone having to manually send an email.

Phase 4 · Forms & Intake

Fluent Forms Pro —
every inquiry captured.

Your forms are your front door. Fluent Forms Pro handles every intake As The Crows Fly needs — inside WordPress, no monthly subscription, your data on your server.

Fluent Forms Pro

Fluent Forms Pro

Conditional logic, multi-step forms, file uploads, email routing, and submission management — all inside your WordPress dashboard. Every submission saved, searchable, and routed to the right person instantly.

WordPress-native · One-time license · Data stays on your server

Forms We'll Build

01

Volunteer Application

Background, horse experience, availability, areas of interest, references. Goes straight to the program lead's inbox and into the submissions log. This is how you build your mentor pipeline.

02

General Contact

Partnerships, press, community orgs — routed to the right inbox, logged in the dashboard.

03

Clinic & Event Interest

Lightweight interest form for upcoming events — builds a contact list for every program cycle so you can confirm attendance and send reminders.

04

Sponsorship & Donor Inquiry

A dignified first step for potential sponsors and major donors — no hunting for an email address. Routes directly to whoever handles development.

05

Automated notifications

Every submission triggers a confirmation to the person who filled it out and a notification to the right team member. No manual follow-up. No submissions lost in a busy week.

Ongoing Recommendations

Where to focus to keep
the mission growing.

A note on this being gratis work.

Àṣẹ Haus takes on community projects when the mission earns it. As The Crows Fly earns it. There's no invoice.

Read it, discuss it as a board, and feel free to reach out directly with any questions.

Sam R. Jackson

Sam R Jackson

Owner & Creative Director — Àṣẹ Haus

Àṣẹ Haus

Prepared for As The Crows Fly — Board of Directors · Confidential